context
Supplier qualification and Second Party audit teams manage evidence for hundreds or thousands of suppliers
Certificates, quality agreements, self-assessment questionnaires, prior audit reports, and open corrective actions — scattered across emails, shared folders, supplier portals, ERPs, and spreadsheets. Each supplier must be qualified against a defined set of requirements, kept current as certificates expire, and re-evaluated on a risk basis. Deadlines are driven by sourcing decisions and project timelines, and every approval must be defensible to customers, regulators, and other parties.
Before
Manual review with no live view of status
Qualifying a supplier means chasing documents by email, then reading, checking, copying, and reformatting them by hand — expert auditor time spent on low-value administrative work. Evidence sits in different systems and different languages, expired certificates, incomplete questionnaires, and documents covering the wrong site or scope are easily missed, and inconsistencies across a supplier's own records go unnoticed. There is no real-time view of who is approved, blocked, pending, expired, or overdue; conclusions vary by reviewer, plant, and country; and because decisions live in emails and spreadsheets, it is hard to prove which requirement was checked against which evidence, or why a supplier was approved.
AFTER
Continuous qualification against defined requirements
All supplier evidence is uploaded into a knowledge base configured with the qualification requirement set and metadata schema, processed and cross-referenced automatically regardless of format or language. Agents loaded with qualification-specific rules validate each document against the applicable requirements, flag expired, incomplete, or out-of-scope certificates, and surface inconsistencies across a supplier's legal names, sites, scopes, and standards — every check traceable to the requirement and evidence behind it. This helps Supply Chain Qualification teams manage supplier status, history, prior findings, and open corrective actions, saving hours of manual preparation and enabling risk-based prioritization.
Multi-agent orchestration
Runs evaluations across multiple suppliers simultaneously; a supervisor agent coordinates a set of specialist agents, one per supplier, so cycle time does not scale linearly with supply base volume.
Long-Term Memory
Retains each completed evaluation in the supplier knowledge base so recurring assessments start from a documented performance baseline rather than reconstructing history from prior exports.
Customer-specific requirement agent
An agent configured with the client's own requirement set evaluates each supplier against those specific criteria, not a generic standard, without manual cross-referencing during the review.
Supplier evaluation report template
Generates a structured report per supplier at the close of each batch run, exportable to Word or PDF, with gaps mapped to the applicable requirement and ready for direct supplier communication.
Configurable by domain, not by code
Talk to the AI lab to see how Workbench would apply to your workflow